Job Title:
Executive Assistant I
Location:
Bellevue, Washington
Job Type:
Full-time, On-Going Contract, W2
Schedule:
Monday – Friday, Onsite
Pay Range:
$30.00 per hour
Job Description:
About the Role
We are seeking a highly motivated and customer-obsessed Executive Assistant to support two Directors. This role requires strong focus and execution and will be responsible for a high volume of tasks, including complex calendar management and scheduling, prioritizing amidst a high volume of information and requests, managing travel and expenses, and providing administrative support functions.
The Executive Assistant will also manage multiple tasks and action items, including documentation, follow-up, and preparation for the Directors, ensuring appropriate and timely action on deliverables.
Roles & Responsibilities
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Manage complex calendar scheduling for two Directors
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Effectively prioritize competing requests and changing priorities
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Monitor and track Director meetings, priorities, and emails
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Act as proxy when necessary
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Coordinate domestic and international travel arrangements
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Manage expense reporting and reimbursement processes
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Provide administrative support to senior leadership
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Manage documentation, meeting preparation, and follow-up activities
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Track deliverables and ensure timely completion of action items
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Coordinate with internal and external stakeholders while maintaining professionalism and discretion
Requirements
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2–3 years of experience supporting senior management, including Directors, VPs, SVPs, or CEOs
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Ability to complete a high volume of tasks and projects with little to no guidance
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Impeccable attention to detail
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Ability to make smart and timely decisions
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Ability to react with appropriate urgency to situations requiring quick response or turnaround
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Exceptional verbal and written communication skills
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Ability to switch priorities quickly in a fast-paced environment
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High level of integrity and discretion when handling confidential information
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Professionalism when working with senior professionals inside and outside the organization
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Experience managing multiple priorities and tight deadlines
Top Skills
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Strong working knowledge of Microsoft Office and Outlook tools.
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Has calendar management exp, exp with expense reports, experience with meeting with directors/leaders.
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Has booked travel tickets- domestic/international, able to work in different time zones (Global Team)
Additional Skills
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Microsoft Office Suite
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Microsoft Outlook
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Complex Calendar Management
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Meeting Scheduling
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Executive Support
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Travel Coordination
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Expense Reporting
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Administrative Support
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Stakeholder Coordination
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Organization & Prioritization
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Written & Verbal Communication
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Attention to Detail
Education
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Bachelor’s Degree preferred, but not required.
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