Job Title: Executive Assistant II
Contract Duration: 6 months, possible extension (W2)
Work Arrangement: Remote, CA
Summary
The Admin Specialist Program is a scaled administrative team supporting core areas of admin support – calendar, expense, travel – at ratios of up to 6:1 with coverage for peers as needed. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.
This position will provide short-term coverage for Admin Specialists on a rotational basis, as managed and assigned by their Contingent Workforce Assignment Manager. This position is fully remote and open to PST and CST time zones.
Responsibilities
- Core Administrative Support
- Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
- Learn and utilize internal and external tools to provide calendar support
- Effectively communicate with leaders to learn business priorities and apply to support
- Partner with leaders and other Administrative Assistants for meeting coordination
- Provide proactive time management recommendations to leaders
Basic Qualifications
- 3+ years of experience providing administrative support to 2 or more executives
- 3+ years of experience managing calendars, travel, and expenses for 2 or more executives
- Experience prioritizing multiple tasks and activities
- Experience with Microsoft Office
- Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
- Experience with a Customer Relationship Management or ticketing system
Education
- BA/BS preferred
- High school diploma or equivalent required
- Experience working with executives is highly preferred.
Must Have Skills
- Master at multitasking
- Master at organization
- Master at communication and proactive approach
Nice to Have Skills
- Boomerang with experience in inner tools.
- Familiarity with concur and outlook.
- Experience supporting multiple executives
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