Administrative Services Specialist (Procurement Support)
Job Type: W2 Contract
Contract Duration: 9 Months, Possible Extension
Location: Nashville, Tennessee 37243
Work Setting: Hybrid
Schedule: Monday – Friday | 8:00 AM – 4:30 PM CST
Hours: 40 hours per week
Pay Rate: $25.00 – $26.25/hr.
Position Overview
Our client is seeking an experienced Administrative Services Specialist to support procurement operations and administrative functions within a complex business environment. This role will provide high-level administrative support, assist with procurement-related activities, prepare operational and financial reports, conduct research, and support the development and implementation of policies and procedures.
Key Responsibilities
- Provide advanced administrative support for a complex office environment.
- Support procurement-related functions and activities.
- Create and maintain operational and financial reports for departmental operations and programs.
- Assist leadership with the development, implementation, and enforcement of policies and procedures related to procurement and administrative services.
- Independently develop and revise policies and procedures for new or existing administrative programs and services.
- Serve as a liaison between the organization and internal/external stakeholders to explain, interpret, and enforce applicable laws, regulations, policies, and procedures.
- Conduct research on fiscal, economic, legislative, legal, and administrative topics to support operational and strategic initiatives.
- Coordinate administrative projects and ensure compliance with established policies and procedures.
- Monitor and support ongoing administrative and procurement processes.
- Perform additional professional administrative duties as assigned.
Required Qualifications
- Bachelor’s degree from an accredited college or university.
- Five (5) or more years of progressively responsible professional administrative experience.
- Experience supporting procurement functions and procurement-related processes.
- Strong experience with operational reporting, financial reporting, research, and administrative operations.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills.
Required Skills & Competencies
- Procurement Administration
- Policy & Procedure Development
- Financial and Operational Reporting
- Research and Analysis
- Customer Service
- Active Listening
- Continuous Learning
- Conflict Management
- Complex Problem Solving
- Written Comprehension
- Organizational Skills
- Attention to Detail
- Stakeholder Communication
Preferred Qualifications
- Experience supporting procurement or contract administration activities.
- Experience developing or implementing administrative policies and procedures.
- Experience researching and interpreting regulations, policies, and legislative information.
- Experience preparing reports and presenting findings to leadership.
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