Job Title: Executive Assistant II
Contract Duration: 8 months, possible extension
Location: Austin, TX
Work Arrangement: Remote
Summary
The Admin Specialist Program is a scaled administrative team supporting core areas of admin support – calendar, expense, travel – at ratios of up to 6:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.
Responsibilities
- Core Administrative Support
- Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
- Learn and utilize internal and external tools to provide calendar support
- Effectively communicate with leaders to learn business priorities and apply to support
- Partner with leaders and other Administrative Assistants for meeting coordination
- Provide proactive time management recommendations to leaders
- Provide short-term coverage in-team as needed if bandwidth allows
Basic Qualifications
- 3+ years of experience providing administrative support to 2 or more executives
- 3+ years of experience managing calendars, travel, and expenses for 2 or more executives
- Experience prioritizing multiple tasks and activities
- Experience with Microsoft Office and G-Suite
- Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
- Experience with a Customer Relationship Management or ticketing system
Education
- BA/BS preferred
- High school diploma or equivalent required
- Experience working with executives is highly preferred.
Must Have Skills
- Master at multitasking
- Master at organization
- Master at communication and proactive approach
Nice to Have Skills
- Familiarity with concur and outlook.
- Experience supporting multiple executives simultaneously