Job Title: Administrative Assistant
Location: Grand Rapids, MI
Job Type: Contract with Major Energy Utilities client
Expected hours per week: 40
Schedule: Hybrid
Pay Range: $50,000 annual range
Job Description:
The Administrative Assistant is an individual that is being trained on new, higher level administrative / support tasks. As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, or data entry tasks.
This position will be supporting the Executive Director of Emergency Preparedness.
Tasks may include: typing, filing, taking dictation, data entry, verifying quality of work, and making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.
Additionally, the Administrative Assistant is responsible for:
• Maintaining daily production reports
• Assisting visitors
• Performing other miscellaneous office tasks
• Travel scheduling / coordination and office space coordination
• Makes calculations in an accurate manner
• Be familiar with Company policies and procedures
Basic Qualifications
• Working knowledge and use of Microsoft Office programs – Word, Excel and PowerPoint experience is required; Visio and OneNote preferred
• Will provide assistance in presentation development using MS Office tools (Word, PowerPoint, Excel)
• Ability to perform standard to complex office tasks
• Experience tracking, maintaining and reporting on various inventories
• Ability to prioritize and handle multiple tasks
• Complex integration of conflicting calendar priorities
• Excellent verbal and written communication skills
• Excellent interpersonal and analytical skills
• Excellent organizational skills
• Results Oriented
• 2+ years’ experience as Administrative Assistant
• 2+ years’ experience in specialized/functional area/discipline
• Experience using electronic calendaring to schedule meetings for many attendees
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