Administrative Assistant
Shift Hours: 9-5 (Hybrid Role) and Local
Pay Rate: 23/hour
As an Administrative Assistant, you will support a high performing team with all daily, monthly and quarterly administrative responsibilities. You will have the opportunity to interact with employees at all levels and take initiative on a variety of tasks and projects.
Key areas of Responsibility
• You will handle calendars and scheduling for internal and external meetings.
• You will field incoming phone calls and emails; prioritize, follow-up and resolve outstanding issues.
• You will extract lists and other data requests from the HRIS system to send targeted communications to groups or functions from specific leaders
• You will act as a department liaison when appropriate.
• You will draft, prepare and proofread letters, memos, reports, spreadsheets, charts and presentations.
• You will prepare, organize, and distribute materials for all meetings
• You will coordinate and arrange all travel for the team.
Additional Responsibilities
• You will arrange all aspects of requested meetings, including locations, travel, accommodations, meeting rooms, catering, equipment/supplies, etc.
• You will assist with or arrange department gatherings (location, set-up, food, and activities).
• You will develop collaborative relationships across the organization to ensure positive results.
• You will interact with partners including internal and external customers.
• You will create and prepare expense reports, requisitions and new hire needs.
• You will enter all invoices and create POs to ensure timely payment to Vendors.
Education and Experience profile
• High school diploma or equivalent is required.
• 5+ years of administrative experience in a professional setting.
Skills and Competencies to be Successful
• Enjoy a dynamic environment and work well under deadlines.
• Basic knowledge of computer systems, as well as excellent advanced skills in Microsoft PowerPoint, Excel and Outlook.
• Experience working in PeopleSoft is helpful.
• Some administrative experience in a professional setting.
• Have the ability to work independently and to communicate effectively with all levels of management, as well as all employees.
• Strong organizational skills in order to meet ongoing deadlines, handle unexpected reporting requirements, and manage multiple assignments.
• Maintain confidentiality while handling sensitive employee and business information.
• Approach work with a positive, make-it-happen attitude.