Job Title: Administrative Assistant II
Location: Boston, Massachusetts
Job Type: W2 Contract
Expected hours per week: 40 hours
Schedule: Hybrid
Pay Range: $30-40 an hour
Job Description:
This role provides high-level administrative and operational support to faculty members, ensuring the smooth coordination of teaching, research, travel, scheduling, and daily activities. The position requires strong organizational skills, attention to detail, proficiency in Microsoft Office, and the ability to manage multiple priorities while maintaining accurate records and professional communication.
Key Responsibilities
- Provide comprehensive administrative support, including calendar management, appointment scheduling, and meeting coordination.
- Prepare, proofread, and format documents, presentations, articles, case materials, exhibits, and citations.
- Support teaching activities by preparing class materials, coordinating guest visitors, maintaining course websites, and producing seating charts and class lists.
- Assist with exam administration and proctoring as needed.
- Coordinate audiovisual and classroom support to ensure successful course delivery.
- Manage complex domestic and international travel arrangements, including itineraries, visas, and supporting documentation.
- Process expense reports and reimbursements accurately and in a timely manner.
- Conduct basic online research and obtain books, articles, and other reference materials.
- Maintain organized electronic and paper filing systems, including document version control and naming conventions.
- Serve as the primary point of contact for visitors, calls, emails, and correspondence on behalf of faculty members.
- Coordinate meeting logistics, including room reservations, catering, and preparation of meeting materials.
- Order and manage office supplies and support general office operations.
- Learn and utilize internal systems and processes to support departmental and faculty needs.
Benefits: Medical, Dental, Vision, PTO & 401K
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