Location: Flat Rock, MI (Onsite)
Shift: Morning Shift | 6:30 AM – 3:00 PM
Duration: 12-Month Contract (365 Days)
Pay Rate: $21.00 – $23.00/hour
Position Overview
We are seeking a highly organized and proactive Administrative Support General / Executive Assistant to provide comprehensive administrative and operational support to a Plant Manager and leadership team within a fast-paced manufacturing environment. This role is responsible for executive calendar management, reporting support, event coordination, meeting planning, and administrative assistance to plant leadership.
The ideal candidate is detail-oriented, professional, and capable of managing multiple priorities while maintaining confidentiality and delivering exceptional organizational support.
Key Responsibilities
Executive Administrative Support
- Manage executive calendars, schedule meetings, appointments, and coordinate travel arrangements.
- Screen and prioritize incoming correspondence, calls, and requests.
- Prepare, edit, and proofread emails, presentations, reports, and business documents.
- Coordinate leadership meetings, including agendas, meeting materials, and meeting minutes.
- Handle confidential and sensitive information with discretion.
- Process expense reports, invoices, and purchase orders.
- Serve as a liaison between plant leadership and internal/external stakeholders.
Reporting & Data Support
- Generate and distribute operational, production, and performance reports.
- Track key metrics, deadlines, and reporting requirements.
- Maintain organized electronic and physical filing systems.
- Support data entry and basic data analysis using Microsoft Excel and related reporting tools.
Event & Meeting Coordination
- Coordinate plant events, leadership visits, employee recognition activities, town halls, and off-site meetings.
- Manage logistics including scheduling, catering, materials, and vendor coordination.
- Track event budgets and ensure cost-effective execution.
- Partner with HR and other departments on employee engagement initiatives.
Team & Office Support
- Provide administrative assistance to plant leadership and management teams.
- Support onboarding activities, including workspace setup and new hire logistics.
- Respond to general administrative and office-related inquiries.
- Assist with special projects and other duties as assigned.
Required Qualifications
- High School Diploma or GED required.
- Minimum 3 years of experience as an Executive Assistant, Administrative Assistant, or similar administrative support role.
- Strong proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
- Excellent organizational, multitasking, and time-management abilities.
- Strong written and verbal communication skills.
- Demonstrated professionalism and discretion when handling confidential information.
- Strong attention to detail and accuracy.
- Ability to work independently in a fast-paced manufacturing or industrial environment.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration or a related field.
- Experience supporting senior leaders in a manufacturing, plant, or industrial setting.
- Event planning, project coordination, or office management experience.
- Familiarity with manufacturing operations, production processes, and key performance indicators (KPIs).
- Experience with reporting or dashboard tools.
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