Location: Hybrid – 3 days onsite in Chicago, IL
BASIC FUNCTION
Under limited supervision, this position is responsible for exercising considerable
discretion and independent judgment while performing secretarial, administrative
and office management duties. This will include composing and typing
correspondence, report development, heavy meeting coordination and
calendaring, maintenance of confidential documents, and screening phone calls
and visitors. These duties require a thorough knowledge of organizational
policies, practices and procedures to ensure the office functions efficiently and
this Executive Administrative Assistant level requires initiative and may entail
decision making authority, taking a broad perspective to problems and spots
new, less obvious solutions. NOTE: this role is located in Chicago IL and is hybrid/flex which requires in-office visibility three days per week, working from
home the other two days. Core office hours are 9am to 5pm.
JOB REQUIREMENTS
High School Diploma or G.E.D.
3 years of strong, administrative support experience.
Solid knowledge of office procedures and equipment functionality.
Excellent verbal and written communication skills, including punctuation, composition,
sentence structure, etc.
High degree of confidentiality and discretion to absolute privacy with sensitive information.
Independent judgment and initiative to act with authority as needed.
Strong PC proficiency to include Word, Outlook, Excel, PowerPoint and Workday.
Ability to exercise confidentiality, tact and diplomacy.
PREFERRED JOB REQUIREMENTS
Secretarial certificate from accredited secretarial school.
Project management skills and financial reporting analysis.
Strong event planning experience to coordinate logistics for small to large corporate
meetings.
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