Job Title:
Executive Assistant II
Location:
Austin, TX
Job Type:
Full-time, 8-months, On-Going Contract, W2
Schedule:
Monday – Friday, Onsite
Pay Range:
$25.20 – $29.00 per hour
Visa sponsorship is not available now or in the near future.
Job Description:
Key Responsibilities
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Own complex, high-volume calendar management across multiple time zones and competing priorities.
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Proactively resolve scheduling conflicts and ensure meetings are prioritized effectively.
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Monitor executive priorities, meetings, and communications, acting as a proxy when appropriate.
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Coordinate domestic and international travel arrangements.
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Manage and submit expense reports accurately and on time.
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Track action items, follow-ups, and deliverables to ensure timely completion.
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Prepare documentation, meeting materials, and executive support resources.
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Provide comprehensive administrative support for day-to-day executive operations.
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Effectively prioritize a high volume of requests while maintaining appropriate levels of urgency.
Requirements
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6+ years of experience supporting senior executives, including VP, SVP, CEO, or equivalent leadership levels.
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Proven ability to manage a demanding workload with minimal direction.
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Exceptional verbal and written communication skills.
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Strong organizational, prioritization, and time management abilities.
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Ability to make sound decisions and respond quickly to changing business needs.
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High level of professionalism, integrity, and discretion when handling confidential information.
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Experience working in fast-paced, high-growth, or rapidly changing environments.
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Strong working knowledge of Microsoft Office and Microsoft Outlook.
Preferred Qualifications
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Experience owning a complex, high-volume executive calendar.
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Experience coordinating with global teams across multiple time zones.
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Demonstrated success supporting leaders in large, matrixed organizations.
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Ability to anticipate executive needs and proactively solve problems.
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Experience partnering closely with senior leadership and key business stakeholders.
Skills
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Executive Calendar Management
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Multi-Time Zone Scheduling
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Executive Support
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Travel Coordination
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Expense Management
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Meeting Planning & Coordination
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Prioritization & Task Management
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Stakeholder Management
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Written & Verbal Communication
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Confidential Information Handling
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Problem Solving
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Attention to Detail
Education
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Minimum of two years of college coursework required.
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Bachelor’s degree preferred.
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