JOB TITLE: Executive Assistant II
JOB TYPE: W2 Contract
LOCATION: New York, 100%Remote, Any Time zone
INDUSTRY: Interactive Media & Services
Summary:
- The Admin Specialist Program is a scaled administrative team supporting core areas of admin support – calendar, expense, travel – at ratios of up to 6:1.
- This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.
Responsibilities:
- Core Administrative Support
- Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
- Learn and utilize internal and external tools to provide calendar support
- Effectively communicate with leaders to learn business priorities and apply to support
- Partner with leaders and other Administrative Assistants for meeting coordination
- Provide proactive time management recommendations to leaders
- Provide short-term coverage in-team as needed if bandwidth allows
- Basic Qualifications
- 3+ years of experience providing administrative support to 3 or more executives
- 3+ years of experience managing calendars, travel, and expenses for 3 or more executives
- Experience prioritizing multiple tasks and activities
- Experience with Microsoft Office and Google Suite
- Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
- Experience with a Customer Relationship Management or ticketing system
Education:
- BA/BS preferred
- High school diploma or equivalent required
- Experience working with executives is highly preferred.
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