Job Title: Executive Assistant / Tax Project Administrator
Location: El Segundo, CA
Job Type: Ongoing Contract, W2
Expected Hours: 40 hours per week
Schedule: Monday through Friday, Standard Business Hours (Onsite)
Pay Range: $47 – $49 per hour
Job Description
Position Summary
We are seeking an experienced Executive Assistant / Tax Project Administrator to provide high-level administrative and operational support to senior finance leadership within a global organization. This role partners closely with executive leadership to coordinate schedules, meetings, travel, presentations, reporting activities, and departmental operations while ensuring priorities are managed effectively in a fast-paced corporate environment.
The ideal candidate is a polished administrative professional with extensive executive support experience, exceptional organizational skills, and the ability to anticipate needs, manage competing priorities, and maintain confidentiality when handling sensitive information.
Key Responsibilities
- Manage complex executive calendars, scheduling, and meeting coordination for senior leadership.
- Coordinate meetings, prepare agendas, distribute materials, and track follow-up activities.
- Arrange domestic and international travel, including itineraries, accommodations, and logistics.
- Prepare presentations, reports, spreadsheets, and executive correspondence.
- Process expense reports and support administrative financial activities.
- Coordinate vendor setup, purchase orders, invoice processing, and budget tracking activities.
- Maintain department records, documentation, and confidential business information.
- Schedule conference rooms, manage office operations, and support department logistics.
- Collect, organize, and compile information for leadership meetings and special projects.
- Partner with internal teams and external stakeholders across multiple locations and time zones.
- Support executive leadership with ad hoc requests and operational initiatives.
- Maintain professionalism, discretion, and confidentiality in all business interactions.
Required Skills
- Advanced calendar and executive schedule management experience.
- Strong executive administrative support background.
- Excellent verbal and written communication skills.
- Exceptional organizational, multitasking, and prioritization abilities.
- Strong attention to detail and accuracy.
- Ability to handle confidential and sensitive information with discretion.
- Experience coordinating activities across multiple teams and stakeholders.
- Strong problem-solving and decision-making skills.
- Ability to work independently with minimal supervision.
- Expert proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
Qualifications
- 7+ years of administrative experience supporting senior executives, executives, or leadership teams.
- Experience managing complex calendars, travel coordination, meeting logistics, and executive communications.
- Bachelor’s degree preferred but not required.
- Previous experience supporting Finance, Accounting, Tax, Corporate, Legal, or Executive Leadership teams is preferred.
- Experience working with global teams and multiple time zones is a plus.
Preferred Backgrounds
- Executive Assistant
- Senior Executive Assistant
- Executive Administrator
- Executive Business Partner
- Senior Administrative Assistant
- Executive Support Specialist
- Office Manager
- Administrative Coordinator
Why Apply?
- Support senior leadership within a globally recognized organization.
- Gain exposure to executive-level business operations and strategic initiatives.
- Work in a highly visible role with broad organizational impact.
- Join a collaborative, professional, and fast-paced environment.
- Competitive compensation and long-term contract opportunity.
Benefits: Paid time off, medical, dental, vision, and 401(k) retirement savings plan available.
#LI-PH1
#INDHP