Epitec is seeking to hire for a major healthcare company an experienced Executive Recruiting Coordinator to support a high-performing Executive Recruiting team. This Contract-to-Hire opportunity is focused on delivering a world-class, white-glove candidate experience while partnering closely with Executive Recruiters, Hiring Managers, and senior business leaders.
This role is ideal for a recruiting professional who thrives in a fast-paced environment, enjoys managing complex scheduling logistics, and excels at creating a seamless executive candidate experience. The ideal candidate is highly organized, proactive, detail-oriented, and capable of helping improve and scale recruiting coordination processes within a large, matrixed organization.
Job Details
Location: Chicago, IL
Work Environment: Hybrid – 3 Days Onsite / 2 Days Remote
Employment Type: W2 Contract-to-Hire
Pay Range: $32–$35/hour
Benefits: Medical Benefits & PTO Included
Key Responsibilities
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Coordinate executive-level interview scheduling across multiple stakeholders and calendars.
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Manage all interview logistics including:
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Calendar invitations
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Conference room reservations
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Microsoft Teams meetings
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Video conferencing setup
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Dial-in coordination
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Create and distribute professional interview agendas.
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Ensure a consistent, high-touch candidate experience throughout the hiring process.
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Maintain candidate workflow and status updates within the ATS.
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Partner closely with Executive Recruiters to ensure seamless candidate movement.
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Respond to scheduling requests and candidate inquiries promptly.
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Build strong relationships with recruiters, hiring managers, and executive stakeholders.
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Support recruiting operations and process improvement initiatives.
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Assist with special projects and Talent Acquisition activities as needed.
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Ensure all communications are professional, timely, and candidate-focused.
Required Qualifications
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3+ years of Recruiting Coordinator experience
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Experience supporting Executive Recruiting activities
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Experience coordinating complex interview schedules
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Experience working within a large, matrixed organization
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Experience with Applicant Tracking Systems (ATS)
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Strong written and verbal communication skills
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Exceptional organizational skills and attention to detail
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Ability to manage multiple priorities simultaneously
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Ability to work independently and proactively
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Professional executive-level presence
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Positive, customer-focused mindset
Preferred Qualifications
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Workday ATS experience
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Executive Search support experience
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Talent Acquisition Operations experience
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Recruiting process improvement experience
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Experience supporting executive-level hiring initiatives
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