Fleet Operations & Prototype Vehicle Coordinator
Location: Dearborn, MI
Work Arrangement: 100% Onsite (08:00 AM to 05:00 PM)
Employment Type: W2 Contract
Overview
Epitec is seeking a highly organized and detail-oriented Fleet Operations & Prototype Vehicle Coordinator to support a growing fleet of prototype and benchmark vehicles. This role is ideal for someone with experience in fleet operations, automotive logistics, dealership services, or vehicle administration who enjoys working in a fast-paced environment and collaborating across technical and operational teams.
The successful candidate will play a critical role in keeping vehicle assets operational, coordinating schedules and facility access, supporting compliance programs, and assisting with vehicle testing and benchmarking activities.
Key Responsibilities
Fleet Management & Vehicle Logistics
- Conduct regular physical inspections of fleet vehicles to ensure road readiness.
- Coordinate routine maintenance, repairs, fueling, detailing, and fluid checks.
- Manage vehicle availability and logistics for reviews, events, and team activities.
- Oversee key and fuel card inventories while maintaining accurate usage records.
- Utilize fleet management and connected vehicle applications to manage and monitor vehicle access.
Scheduling & Operational Coordination
- Organize vehicle, prototype bench, and lab scheduling using digital calendar and scheduling tools.
- Coordinate the movement of prototype benches, fleet vehicles, and benchmark vehicles into and out of evaluation facilities.
- Ensure efficient utilization of fleet assets and lab resources.
Driver Compliance & Access Administration
- Manage driver clearance and authorization programs.
- Verify manufacturer plate certifications and related requirements.
- Coordinate building and garage access for approved personnel.
- Process overnight and weekend driving authorizations.
- Train personnel on fleet access procedures and policies.
Communication & Policy Support
- Monitor team collaboration channels and respond to fleet or bench-related inquiries.
- Publish operational updates and fleet-related announcements.
- Maintain and distribute fleet policies, procedures, and compliance guidelines.
Vehicle Testing & Benchmarking Support
- Participate in prototype vehicle test drives and static evaluations.
- Support validation activities related to user interface software and vehicle systems.
- Assist with data collection, observations, and documentation during testing and benchmarking activities.
Required Qualifications
- High School Diploma/GED or Associate Degree.
- 1-3 years of experience in:
- Fleet operations or fleet management
- Automotive logistics
- Vehicle rental administration
- Dealership service coordination
- Automotive studio or prototype vehicle support
- Valid, unrestricted driver’s license with a clean driving record.
- Ability to comfortably operate a variety of passenger vehicles, including prototype vehicles.
- Strong organizational, problem-solving, and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency with scheduling tools, data entry systems, and Microsoft Office applications.
Preferred Qualifications
- 2-3 years of experience in vehicle fleet operations or fleet management.
- Experience with fleet tracking software and connected vehicle applications.
- Experience using collaborative scheduling platforms such as Airtable or digital calendar systems.
- Exposure to Human Machine Interface (HMI), User Interface (UI), or User Experience (UX) environments.
- Familiarity with vehicle testing, benchmarking, or prototype evaluation activities.
Ideal Candidate
- Self-starter who can work independently and manage competing priorities.
- Strong attention to detail and commitment to compliance and safety.
- Highly accountable when managing physical assets, including vehicles, keys, and fuel cards.
- Resourceful problem solver who thrives in a fast-paced automotive environment.
- Flexible team player with a strong customer-service mindset.
Why Join Epitec?
At Epitec, we connect talented professionals with exciting opportunities that support innovation and operational excellence. You’ll have the opportunity to work in a hands-on environment supporting cutting-edge vehicle programs while developing valuable experience in fleet operations, logistics, and prototype vehicle management.
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