Job Title: Grants Support Specialist
Contract Duration: 1 year, possible extension
Location: Northbrook, IL
Work Arrangement: Remote
Work Schedule: 8am-5pm CST
Pay Rate: $15-17/hour
Summary
The individuals will support the grantmaking operations by responding to grant inquiries and helping process grants to nonprofits across the country. Work includes (but is not limited to):
- Managing email inbox: (50%)
- Assisting agency force and nonprofits with grant processing issues by troubleshooting and researching the issue. (35%)
- Assisting internal stakeholders with grant status inquiries, group project setup and project finalization. (10%)
- Directing and responding to unsolicited grant requests, media requests and program inquiries using the proper templated responses or by reaching out to the appropriate team member for assistance. (5%)
- Assisting with day to day operations (50%)
- Mail merging grant agreements, creating impact reports, uploading backup documentation into grantmaking system. (15%)
- Assisting with moving grants along the approval process in coordination with the Foundation program teams. (5%)
- Running weekly and monthly operations reports. (15%)
- Assisting with bi-annual payment to payee and monthly bank statement reconciliations. Following up with nonprofits for payment reissues. (5%)
- Proofreading and testing changes to program proposal types, impact reports and communications. (5%)
- Supporting Foundation Team with miscellaneous administrative tasks. (5%)
Skills Required
- Outstanding customer service skills; ability to work with diverse individuals and stakeholders.
- Keen attention to detail. Must be comfortable reading and reviewing numbers and copy.
- Ability to adapt, organize and streamline projects to work quickly and accurately.
- Ability to work well under deadline pressure and prioritize work as needed.
- Ability to learn functioning of grantmaking software that tracks charitable contributions.
- Ability to use Microsoft suite of products, particularly Word, Excel and Outlook.
- Ability to mail merge complex spreadsheet into easy-to-read Word documents and Outlook email templates.