Job Title: Project Services Coordinator
Location: Providence, RI, On-site
Schedule:
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Monday–Friday, 8:30 AM – 4:00 PM
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35 hours per week
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6 months to 1 year contract with possibility to extend
Pay: $22-26 an hour
Job Overview:
The Project Services Coordinator supports the Accounts Payable team with two core functions:
administration of state procurement (P-card) accounts and coordination of court-ordered travel
arrangements for children in the care of the state. This role requires meticulous attention to detail,
strict adherence to state financial policies, and sensitivity to the needs of a child welfare population.
Key Responsibilities
Procurement Card Administration
• Manage the intake, distribution, and tracking of state procurement cards issued to
authorized staff
• Monitor cardholder compliance with state purchasing policies and spending limits
• Reconcile monthly P-card statements against receipts and supporting documentation
• Flag discrepancies, unauthorized purchases, or missing documentation for follow-up
• Maintain accurate records of cardholder assignments, card status, and transaction logs
• Assist with periodic audits and respond to internal/external audit requests related to card
usage
• Serve as a point of contact for cardholders on procurement policy questions and card-related
issues
Court-Ordered Travel Coordination
• Arrange travel logistics (transportation, lodging, and related accommodations) for children in
state care pursuant to court orders
• Coordinate with caseworkers, courts, foster/kinship families, and providers to confirm travel
requirements and schedules
• Ensure travel arrangements comply with applicable state policies, confidentiality
requirements, and any court-specified conditions
• Process related expense documentation and ensure timely reimbursement or direct payment
• Maintain accurate, confidential records of travel arrangements and associated costs
• Troubleshoot last-minute changes or disruptions to travel plans with appropriate urgency
and discretion
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