Staffing Coordinator
Location: Deerfield, IL (Hybrid – 3 Days Onsite Per Week)
Duration: Contract through the end of 2026 with potential for extension
Compensation: $23.50-$25.50/hr + PTO
Position Overview
We are seeking a Recruiting Coordinator to support a team of recruiters in a fast-paced corporate environment. This role is heavily focused on interview scheduling, calendar management, candidate communication, and recruiting process coordination. The ideal candidate is organized, detail-oriented, customer-focused, and enjoys working with people while supporting established recruiting processes.
This is an excellent opportunity for someone looking to gain experience in Talent Acquisition, Human Resources, or corporate recruiting. Recent graduates and candidates with scheduling, administrative, receptionist, office management, or customer service backgrounds are encouraged to apply.
Responsibilities
- Coordinate and schedule interviews across multiple time zones
- Manage high-volume calendar requests and scheduling logistics
- Communicate with candidates, hiring managers, and recruiters regarding interview availability
- Monitor and respond to requests within shared inboxes and ticket queues
- Follow up with candidates regarding background checks, drug screenings, assessments, and onboarding requirements
- Support recruiters with offer letters and other administrative tasks
- Book meeting rooms, arrange travel, and coordinate interview-related logistics
- Maintain accurate recruiting records and ensure timely communication with stakeholders
- Provide support within recruiting systems and applicant tracking tools
- Deliver a positive candidate experience throughout the hiring process
- Assist with onboarding and post-offer activities
- Participate in process improvement initiatives as needed
Qualifications
- 1+ year of scheduling, coordination, administrative, customer service, or related experience
- Strong calendar management and organizational skills
- Ability to manage multiple priorities and high volumes of requests
- Excellent written and verbal communication skills
- High attention to detail and follow-through
- Comfortable working with Microsoft Office, particularly Outlook
- Ability to learn and follow established processes
- Customer-service-oriented mindset with strong interpersonal skills
Preferred Qualifications
- Recruiting coordination or Talent Acquisition support experience
- Experience using Applicant Tracking Systems (ATS)
- Exposure to Workday Recruiting or similar HR systems
- Experience working in a corporate or enterprise environment
- Familiarity with SharePoint and Outlook templates
Ideal Candidate
- Bright, professional, and coachable
- Comfortable with phones, computers, and technology
- Adaptable and eager to learn
- Organized with strong follow-up habits
- Enjoys working with people and building relationships
- Thrives in a structured, process-driven environment
Schedule: Monday-Friday, standard business hours
Work Arrangement: Hybrid, 3 days onsite per week in Deerfield, IL
Contract: Through the end of 2026 with the possibility of extension based on business needs.
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