Job Title: Utility Payments & Invoicing Analyst
Contract Duration: 12 months
Location: Seattle, WA
Work Arrangement: Remote
Pay Rate: $90-100/hour
Summary
We are seeking a detail-oriented Utility Payments & Invoicing Analyst to manage end-to-end utility invoice processing, purchase order (PO) tracking, and CaRE invoicing support for our global data center operations. This full-time, contract role is budgeted for 40 hours per week. The ideal candidate combines strong analytical skills, a high level of accuracy, and operational excellence in payment and procurement processes.
Key Responsibilities
Utility Payment Tracking
- Monitor, track, and resolve utility payment issues.
- Confirm payment completions and ensure timely processing within Meta’s payment systems.
- Ensure all invoices are accurately submitted and received within the relevant payment portals (e.g., Supplier Connect).
- Track pending and completed payments, ensuring they meet schedule and contractual payment terms.
- Proactively manage and resolve invoice holds, collaborating with the Accounts Payable (AP) team as needed.
- Maintain strong communication with suppliers to address payment, invoice, and system
- connectivity issues.
- Measure and report key payment KPIs, including on-time payments, missed payments, and
- invoice hold resolution metrics.
Purchase Order (PO) Tracking
- Monitor and reconcile PO balances to ensure adequate funding for invoices and utility
- payments.
- Submit requests for new POs and for refreshing existing PO balances in accordance with Meta’s procurement guidelines.
- Identify and address issues with POs or purchase requests (PRs), ensuring adherence to internal controls and the “No PO, No Pay” policy.
Manual Invoice Uploads
- Download and securely store invoices for Meta-owned data centers where direct utility login access is unavailable.
- Upload PDF invoices to the Arcadia platform for processing and tracking.
- For leased data centers, extract and trim invoices to display only Meta-specific utility data prior to upload.
- Manage tracking and upload processes for lease-specific invoices.
CaRE Invoicing
- Forward CaRE-related invoices to ReSurety and other internal partners as required.
- Route payment invoices to AP for processing when Supplier Connect is not used.
- Accurately log and track all CaRE invoice data for audit and reconciliation purpose
- Organize and maintain digital records of all processed invoices in designated directory structures.
Required Qualifications
- 4-6 years of proven experience in accounts payable, invoice processing, or procurement operations (preferably in a large organization or data center environment).
- Knowledge of enterprise payment systems and procurement tools such as Supplier Connect, Arcadia, or similar platforms.
- Strong analytical, organizational, and time-management skills.
- Excellent written and verbal communication skills; ability to interact professionally with internal teams and external suppliers.
- High attention to detail and ability to manage complex workflows with minimal errors.
- Proficiency with Microsoft Excel, data reconciliation, and document management practices
Must Haves Skills
- Strong experience in invoice analysis and tracking, with a focus on energy invoices, renewable energy invoicing, and renewable energy credit tracking.
- Highly detail-oriented with excellent organizational skills to manage complex invoice and payment workflows.
- Proficient in Microsoft Excel and Google Sheets for data analysis, reconciliation, and reporting.
- Quick learner with the ability to adapt to new tools, systems, and processes efficiently.
- Strong communication skills to collaborate effectively with internal teams and external suppliers.
- Ability to manage multiple priorities and maintain accuracy under tight deadlines.
Nice to Have Skills
- Experience with Arcadia and Salesforce.
- Background in the energy industry.
- Experience related to clean energy, sustainability, or renewable energy sectors.