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Privacy Policy
Privacy Policy

Epitec, Inc.
Privacy Policy

Epitec, Inc.’s job placement services require us to collect and maintain certain personal information. This, privacy policy (“Privacy Policy”) applies to this website www.epitec.com corresponding websites and applications and any other services provided by Epitec, Inc. and its divisions, subsidiaries and affiliates (“Epitec”, also referred to as “Company”, “we”, “us” and “our”). This website, corresponding websites and applications and all our services, however and wherever provided, are collectively referred to as the “Site”. We collect, use and disclose personally identifiable information about you (or “User”) through the Site (“Personal Information”). This Privacy Policy describes the types of information we collect, how we may use that information, how we protect it, how you can update your information or contact us with questions about our privacy practices.

You acknowledge and agree that you are solely responsible for the form, content, and accuracy of any Personal Information that you submit, upload, or otherwise post on or through the Site. You also agree that your Personal Information may be forwarded, transmitted, or ported to our third-party clients or other third parties such as recruiters and placement consultants. By providing your Personal Information, you expressly consent to our use of your Personal Information for purposes relating to job recruitment and placement, including the processing, storage, transfer and retention of your Personal Information as required to fulfill disclosed purposes or to comply with legal requirements.

Please review this Privacy Policy carefully. By visiting, accessing, browsing, or using the Site, you acknowledge acceptance of the terms and conditions set forth in this Privacy Policy.

Information We Collect

You may be required to submit information to apply for a job, and to register to access certain content/portions of the Site. When you visit the Site and/or apply for a job, we may ask for certain Personal Information and identifiers such as: your full legal name, physical mailing address, phone number(s), email address, geographic location, age or age range, Social security number and other demographic information; current and past employment information, including without limitation industries in which you have worked, current and past job titles and duties; work experience and compensation; skills and abilities, including language proficiencies; education, including degrees attained and institutions attended; preferences regarding types of employment or job placement; when you are available to work; the names and contact information of references.

You also may choose to upload a resume or curriculum vitae that includes Personal Information you are willing to disclose to us. If you decide to contact us directly or through an internet application, we will receive the contact information you provide and any other Personal Information you include in your message.

You may choose not to provide us with all the requested information. You should understand that doing so may prevent your ability to use our applications that facilitate job placement.

We may combine information we collect about you with information we receive from additional sources, such as information collected by our job placement consultants.

Information concerning the computer hardware and software you are using when you visit the Site may be collected automatically, including IP address, operating system, browser type, domain names, access times, and referring website addresses. Epitec uses this information primarily to maintain the quality of its service and to provide general statistics about website visitors. Epitec may store and process information in the United States of America or any other country in which Epitec or its affiliates, subsidiaries, or third party processors —domestic or foreign—maintain facilities. By using the Site, you consent to any such transfer of information outside of the country where you reside, where you are a citizen, and/or where you access the Site).

When you visit our Site, we may send one or more “cookies” to your computer or other device. A “cookie” is a small data file transferred by a website to your computer’s hard drive. Epitec uses cookies to help improve the Site and to personalize your visit by customizing our web pages. Most browsers will accept cookies automatically from the Site. You may refuse to accept cookies by adjusting your preferences on your browser, however. by doing so, you may be unable to access certain pages or areas of the Site.

Epitec’s website pages may contain electronic images known as web beacons, also referred to as a single-pixel gifs, or pixel tracker URL, that permit Epitec to count the number of users who have visited those pages and allow collection of other website statistic, such as the popularity of certain content, verification of system and server integrity, etc. Web beacons are intended to compile aggregated statistical data concerning the use of the Site. Web beacons collect limited types of information which may include a cookie number, the time and date of a page view, and a description of the page on which the web beacon resides.

 We have collected the following categories of Personal Information from within the last twelve (12) months:

CATGORY	EXAMPLES	COLLECTED
A. Identifiers.	Name, alias, postal address, unique personal identifier, Internet Protocol address, email address, Social Security number, driver’s license number, passport number, or other similar identifiers.	YES
B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)).	A name, signature, Social Security number, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, medical information, or health insurance information. Some personal information included in this category may overlap with other categories.	YES
C. Protected classification characteristics under California or federal law.	Age (40 years or older), ethnic origin, marital status, medical condition, physical or mental disability, Gender, pregnancy or childbirth and related medical conditions, veteran or military status, Work Authorization Status	YES
F. Internet or other similar network activity.	IP address, information on a candidate’s interaction with a website or application.	YES
I. Professional or employment-related information.	Current or past job history or performance evaluations.	YES

Personal information does not include:

Publicly available information from government records.
Deidentified or aggregated candidate information.
Information excluded from the CCPA’s scope, like certain health or medical information and other categories of information protected by different laws.

We obtain the categories of Personal Information listed above from the following categories of sources:

Directly from you. For example, from forms, verbal questions and answers, or online submissions that you have completed and provided to us.
Indirectly from you. For example, through information we collect from our clients, vendors, or third parties.
Directly and indirectly from activity on our websites and applications. For example, from submissions through our website portal or website usage details collected automatically.

How We Use Your Information

Epitec primarily uses your information to provide you with job placement services. We also may use your information for a variety of related purposes and other business functions and through various methods of communication, including without limitation, emailing and texting, such as:

To establish and maintain an employment or staffing/placement relationship with you;
To fulfill your requests for information and to communicate with you, such as alerting you to available positions or services we offer;
To provide you with services, such as training, career counseling, or career transition services;
To arrange employment or temporary assignments for you;
To provide payroll and human resources functions, including employee benefits programs and to otherwise comply with human resource requirements;
To assess whether you are qualified for a position or task;
To consider and address feedback you may provide to us;
To provide referral services, such as if you refer a friend or colleague to us, or if we refer you to a client;
To inform our clients, candidates, and business partners about our services;
For the performance of our placement, management, or other services agreements with our clients, including billing and enforcing payment arrangements;
To help us administer or improve our business and our services, the applications and other processes we use to deliver those services, and the promotional materials we have developed to describe those services;
To perform certain research and analyses;
To protect the integrity of or to improve our websites, information systems, and security;
To prevent physical harm or financial loss; and
For certain administrative purposes, such as risk management, to fulfill legal obligations or address compliance needs, and to resolve or defend legal claims.

Information We Share

Epitec communicates with candidates and employees via text messaging, utilizing a mobile opt-in system to send messages. Mobile information will not be shared by Epitec with third parties or affiliates for marketing or promotional purposes. Consumer information will not be sold or shared with third parties without consent, except when legally required.
We may share the Personal Information we collect about you with other parties. For example, we may share information about you with our clients to identify appropriate job opportunities for you. We also may share your information:
With our divisions, subsidiaries, and affiliates;
With clients who may have job opportunities available or interest in placing our candidates;
With business partners, such as job placement consultants;
With service providers, who are only authorized to use information to perform services on our behalf or for limited administrative purposes, such as complying with legal requirements;
As required by law enforcement authorities or other government officials;
As necessary to: (i) protect the integrity of the Site; (ii) protect rights of Epitec; (iii) comply with any court order; (iv) comply with any legal proceedings; (v) assert an Epitec claim under the Terms of Service; and (vi) satisfy any claims regarding violations of third party’s rights;
When we believe disclosure is appropriate to prevent physical harm or financial loss;
When reasonably necessary to an investigation of suspected or actual illegal activity;
As needed to protect the vital interests of an individual; and
In the event we sell or transfer all or a portion of our business or assets.

You may ask us to refrain from sharing your information with third parties and among our affiliates for marketing purposes. Let us know your preference by contacting  portal@epitec.com.

How We Safeguard Information

We maintain administrative, physical, and technical safeguards intended to protect against the loss, misuse, or unauthorized access, acquisition, alteration, or destruction of information we collect through physical and automated means. Unfortunately, however, no security system, or system of transmitting Personal Information over the internet, can be guaranteed to be 100% secure.

We communicate our privacy and security guidelines and standards to Epitec employees and enforce these requirements within the Company.

We also contractually require that our suppliers protect your Personal Information collected against loss, misuse, or unauthorized access, acquisition, alteration, or destruction.

Links to Other Sites

The Site may contain links to other websites maintained by third parties and not owned or operated by Epitec (“Other Sites”). Links to the Other Sites are provided merely for your convenience. Epitec does not control the Other Sites or their privacy practices, which may differ from Epitec practices. Epitec is not responsible for the privacy practices or the content of the Other Sites. Epitec is not responsible for any losses, damages, or other liabilities incurred as the result of the use of any of the Other Sites. You are solely responsible for your access of the Other Sites.

Children under 13

We do not intentionally collect Personal Information from children under the age of 13. If you are aware that we have inadvertently collected any such information, please contact us as set forth below and we will delete the information.

Limitation of Liability and Limited Guarantee

The Epitec Sites may contain errors or problems and are provided “as is.” Epitec disclaims all warranties, expressed or implied, in connection with the Site, including implied warranties of merchantability. If the Site fails to perform in accordance with the representation made by Epitec through its corporate office, Epitec will use commercially reasonable efforts to correct the failure. It is expressly agreed that your exclusive remedy, and Epitec’s aggregate liability, whether in contract, tort, or otherwise, in connection with the Site shall not exceed one hundred dollars ($100.00). Epitec shall in no event be responsible for any incidental, consequential, or punitive damages in connection with the Site (including, but not limited to, lost profits, business interruption, loss of business information, or other pecuniary loss) regardless of whether such liability is based on a breach of contract, tort (including negligence), strict liability, breach or warranties, failure of essential purpose, or otherwise, and even if Epitec has been advised of possibility of such damages.

Updates to Our Privacy Policy

We reserve the right to modify or update this Privacy Policy without prior notice to you to reflect changes in our information collection, use, and security practices. If the Policy is updated, we will post a new effective date to let you know when the Policy was most recently updated. Please check this page for any changes to our Privacy Policy.

How to Contact Us

You can contact us to ask a question, update your information, or comment on this Policy by contacting us at:

portal@epitec.com

Epitec
26555 Evergreen Rd

Suite 1700
Southfield, MI 48076

Your Rights and Choices (California Residents only)

The CCPA provides California residents with specific rights regarding their Personal Information. This section describes your CCPA rights and explains how to exercise those rights.

Access to Specific Information and Data Portability Rights

You have the right to request that we disclose certain information to you about our collection and use of your Personal Information over the past 12 months. Once we receive and confirm your verifiable candidate request, we will disclose to you:

The categories of Personal Information we collected about you.
The categories of sources for the Personal Information we collected about you.
Our business or commercial purpose for collecting or selling that Personal Information.
The categories of third parties with whom we share that Personal Information.
The specific pieces of Personal Information we collected about you (also called a data portability request).

If we sold or disclosed your Personal Information for a business purpose, two separate lists disclosing Sales, identifying the Personal Information categories that each category of recipient purchased; and Disclosures for a business purpose, identifying the Personal Information categories that each category of recipient obtained.

Deletion Request Rights

You have the right to request that we delete any of your Personal Information that we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable data subject request, we will delete (and direct our service providers to delete) your Personal Information from our records, unless an exception or good faith, commercially reasonable business justification applies.

We may deny your deletion request if retaining the information is necessary for us or our service providers to:

Complete the transaction for which we collected the Personal Information, provide a good or service that you requested, take actions reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform our contract with you.
Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for such activities.
Debug products to identify and repair errors that impair existing intended functionality.
Exercise free speech, ensure the right of another data subject to exercise their free speech rights, or exercise another right provided for by law.
Comply with the California Electronic Communications Privacy Act (Cal. Penal Code § 1546 seq.).
Engage in public or peer-reviewed scientific, historical, or statistical research in the public interest that adheres to all other applicable ethics and privacy laws, when the information’s deletion may likely render impossible or seriously impair the research’s achievement, if you previously provided informed consent.
Enable solely internal uses that are reasonably aligned with candidate expectations based on your relationship with us.
Comply with a present or potential legal obligation.
Make other internal and lawful uses of that information that are compatible with the context in which you provided it.

Non-Discrimination

Epitec will not discriminate against you for exercising any of your CCPA rights. Unless permitted by the CCPA, we will not:

Deny you goods or services.
Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties.
Provide you a different level or quality of goods or services.
Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.

Accessing and Correcting Your Information

Epitec endeavors to maintain accurate information and provides you with options to update your information. You can contact portal@epitec.com and modify your information at any time.

This Policy is effective as of February 24, 2025