Event Coordinator (Event Planner)
Job Type: W-2 Contract
Contract Duration: 12 Months, Possible Extension
Location: Detroit, MI 48207
Work Setting: Hybrid
- 4 days onsite / 1 remote based on business needs
Pay Rate: $27.00 – $30.50/hour
**Visa sponsorship is not available, now or in the near future, for this position**
Overview
The Event Coordinator supports the day-to-day operations of a conference and event space, including planning and execution of meetings, conferences, and special events. This is an intermediate-level role performing moderately complex work under general supervision, with no direct reports.
Key Responsibilities
- Support daily operations of meetings, conferences, and event activities
- Manage incoming inquiries (phone/email) and coordinate event space availability using a scheduling system
- Track and respond to inquiries, ensuring timely communication and follow-up
- Perform administrative tasks including report coordination, room signage creation, and supply inventory management
- Assist senior team members with planning and executing larger or more complex events
- Coordinate and test audio/visual (AV) equipment and related systems prior to events
- Create and manage event registration tools and monitor attendance reporting
- Ensure guest access requirements are communicated to appropriate internal teams
- Collect and distribute presentation materials and event-related assets
- Verify room setup, AV, and catering arrangements align with event requirements and service standards
- Provide onsite support during events to ensure a high-quality client experience
- Collaborate with cross-functional teams to resolve logistical issues proactively or in real time
- Coordinate accommodations and transportation logistics, including availability, rates, and scheduling timelines
Required Qualifications
- Intermediate experience in event planning, conference coordination, or client service
- Working knowledge of audio/visual (AV) equipment and event-related technology
- Strong organizational and time management skills with the ability to prioritize multiple tasks
- Excellent written and verbal communication skills
- Strong interpersonal skills and professional presence
- Demonstrated problem-solving, critical thinking, and decision-making abilities
- Ability to work independently and within a team environment
- Ability to work effectively in a fast-paced, deadline-driven setting
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Ability to manage work within defined budget and operational constraints
Education & Experience
- Bachelor’s degree in a related field preferred, or equivalent experience/training
- Minimum 1+ year of experience in Hospitality, Marketing, Communications, or a related field
Top Skills
- Event/conference planning and coordination
- Organization and time management
- Written and verbal communication
Top Soft Skills
- Professionalism and interpersonal communication
- Critical thinking and decision-making
- Flexibility and ability to manage multiple priorities
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