Job Title: Factory Administrative Assistant
Location: Moline, IL
Job Type: 6-month contract, W2, possibility of extension
Expected hours per week: 40 hours per week
Schedule: Onsite, Monday-Friday, 7am-4:30pm
Pay Range: $25.71 per hour
Job Description:
Position Summary
We are seeking a highly organized and professional Administrative Coordinator to provide comprehensive support to department leadership and contribute to a positive, efficient workplace environment. This role is responsible for managing schedules, coordinating meetings and travel arrangements, maintaining confidential information, supporting departmental operations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate is self-motivated, detail-oriented, and possesses strong communication and relationship-building skills.
Key Responsibilities
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Manage calendars, schedule meetings, coordinate travel arrangements, and assist with meeting logistics and amenities.
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Respond to inquiries from internal and external customers, resolving routine issues and escalating complex concerns when necessary.
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Gather, maintain, analyze, and distribute sensitive or confidential information, reports, and project-related data.
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Update and maintain databases, systems, files, and records to ensure information remains accurate and accessible.
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Serve as a professional point of contact for visitors, callers, and business partners, directing inquiries appropriately.
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Organize and maintain records, project documentation, correspondence, and follow-up actions on behalf of department leadership.
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Prepare letters, memoranda, reports, and other business documents for review and distribution.
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Communicate leadership directives and facilitate information exchange between managers, employees, and stakeholders.
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Coordinate employee engagement activities, recognition programs, workplace events, team meetings, and special projects.
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Collaborate with facilities, food service providers, and other on-site contractors to support workplace operations and employee experience initiatives.
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Participate in or lead continuous improvement efforts focused on enhancing workplace efficiency and employee satisfaction.
Required Qualifications
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Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams).
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Excellent verbal and written communication skills.
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Strong interpersonal and relationship-building abilities.
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Demonstrated planning, organizational, and scheduling skills.
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High attention to detail and accuracy.
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Ability to handle sensitive and confidential information with discretion.
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Self-starter with the ability to work independently and manage multiple priorities.
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Strong problem-solving and customer service skills.
Preferred Qualifications
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Postsecondary education in Business Administration, Office Management, Communications, or a related field.
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3 to 5 years of professional administrative, coordinator, executive support, or office management experience.
Key Competencies
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Organization and Time Management
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Professional Communication
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Confidentiality and Integrity
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Customer Service
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Collaboration and Relationship Building
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Event Coordination
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Multi-Tasking and Prioritization
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Attention to Detail
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Initiative and Accountability
Benefits: 40 hours paid time off, medical insurance contributions, dental vision and our 401k retirement savings plan available.
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