Administrative Assistant

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  • Type: Contract
  • Job #103728

Administrative Assistant 

Work schedule: 7:15 a.m. to 4:00 p.m. daily – onsite 5 days per week, Mon-Fri in Jackson, MI

Pay Rate: $20-$23/hour

Job Details:

This position supports all of the administrative functions of the NDT/Materials Department at Lab Services.  Primary responsibilities include;

  • Responsibility for maintaining all personnel training, certification and qualification documentation in an easily retrievable manner
  • Responsibility for the control of all NRC related documentation
  • Interface with auditors during NUPIC, A2LA, and NRC audits to provide the required documents
  • Working with various software systems (SAP, LIMS, MS Office, Adobe) to support business needs
  • Customer interface for quoting, invoicing, and reporting
  • Perform proofreading, editing and distribution of formal laboratory reports

Manage NDT/Materials calibrated equipment (assignments, due dates, distribution) 

Skills:
 

The successful candidate will possess:

  • A proven history in an administrative support position
  • Proficiency with standard MS Office applications (Word, Excel, PowerPoint)
  • Proven customer service skills in order to perform as a reliable interface for customer requests or concerns, process invoices, quotes
  • Ability to gain proficiency with other administrative processes within Lab Services to provide overlapping support to other groups
  • Excellent proofreading skills and attention to detail to provide thorough review of department reports prior to submittal to customers
  • Ability to gain proficiency with software systems including SAP and Lab Services Laboratory Informations Management Systems (LIMS) software including; PCS, LS Operations, Met Team and Titan
  • Significant experience with MS Office Suite, particularly MS Word, Excel, and PowerPoint
  • The ability to organize and maintain large volumes of documentation necessary to ensure compliance with quality accreditation and regulatory agencies. This includes extensive scanning, filing, and record retention compliance
  • The drive and ability to evaluate current administrative processes to identify inefficiencies and eliminate redundant or obsolete operations
  • The ability to multi-task, quickly changing from one priority to the next as needs change

#INDPRO  #LI-JS1

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