EPITEC
Administrative Services Manager
Location: Nashville, TN (Hybrid)
Contract: August 17, 2026 – June 30, 2027 (Renewable Annually)
Pay Rate: Up to $29 an hour
Schedule: Monday–Friday, 37.5 hours/week
The Tennessee Department of Health is seeking an experienced Administrative Services Manager to provide lead-level administrative and fiscal support for Maternal and Child Health (MCH) grants funded through the Rural Health Transformation Program.
This role serves as the primary administrative resource for a complex, multi-grant portfolio and includes supervision of an Administrative Assistant III. The ideal candidate will have experience supporting grant-funded programs, managing budgets and invoices, maintaining compliance documentation, and coordinating with multiple stakeholders.
Key Responsibilities
- Serve as the lead administrative and fiscal support resource for Maternal and Child Health grant programs.
- Track grant budgets, invoices, expenditures, and spend-down activities.
- Review invoices and supporting documentation for compliance prior to submission.
- Collaborate with fiscal and contracts teams to ensure timely processing and payment.
- Maintain grant records and documentation in accordance with TDH, HRSA, and CMS requirements.
- Support program leadership with reporting, scheduling, and administrative coordination.
- Supervise, train, and provide oversight to an Administrative Assistant III.
Qualifications
- Associate’s or Bachelor’s degree from an accredited college or university required.
- Minimum of 2 years of experience providing administrative or fiscal support for grant-funded programs.
- Strong organizational, documentation, and financial tracking skills.
- Experience working with budgets, invoices, contracts, or grant compliance.
- Supervisory experience preferred.
- Experience within healthcare, public health, government, or nonprofit environments is a plus.
Work Environment
This is a hybrid position requiring:
- Onsite attendance in Nashville on the first day for orientation and equipment deployment.
- Quarterly onsite attendance for division meetings.
- Standard business hours of 8:00 AM – 4:30 PM CST.
- Non-reimbursable travel to the Nashville central office as required.
If you’re an organized administrative professional with grant and fiscal support experience who enjoys supporting programs that improve public health outcomes, we’d love to hear from you.
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