Job Title:
Executive Assistant I
Location:
Seattle, WA
Job Type:
Full-time,1-year, On-Going Contract, W2
Schedule:
Monday – Friday, Onsite
Pay Range:
$25.65 – $29.80 per hour
Visa sponsorship is not available now or in the near future.
Job Description:
Key Responsibilities
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Manage complex executive calendars, scheduling meetings and resolving conflicts effectively.
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Coordinate and prioritize a high volume of requests, ensuring appropriate urgency is applied to tasks and commitments.
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Monitor leadership meetings, priorities, and communications, and act as a proxy when necessary.
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Coordinate domestic and international travel arrangements and prepare detailed itineraries.
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Manage expense reporting and reimbursement processes.
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Track action items, deadlines, and deliverables to ensure timely completion.
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Prepare meeting materials, documentation, and follow-up communications.
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Support special projects and administrative initiatives.
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Maintain confidentiality and professionalism when handling sensitive information.
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Partner with internal and external stakeholders to ensure smooth execution of business activities.
Requirements
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Minimum 5 years of experience supporting senior leaders such as Directors, Vice Presidents, or equivalent executives.
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Demonstrated ability to manage a high volume of tasks and projects with minimal guidance.
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Strong organizational skills with exceptional attention to detail.
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Proven ability to prioritize competing demands and adapt quickly to changing priorities.
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Strong decision-making skills and ability to exercise sound judgment.
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Excellent verbal and written communication skills.
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Ability to maintain discretion and confidentiality when handling sensitive information.
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Professional presence and experience interacting with senior-level stakeholders.
Preferred Qualifications
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Experience supporting executives within a large, fast-paced corporate environment.
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Experience tracking complex deliverables, action items, and executive priorities.
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Ability to anticipate business needs and proactively solve problems.
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Familiarity with Gen AI tools and productivity technologies.
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Experience serving as a trusted partner to executive leadership teams.
Skills
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Executive Calendar Management
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Meeting Coordination & Scheduling
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Business Prioritization
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Travel Coordination
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Expense Management
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Executive Communications
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Action Item Tracking
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Project Coordination
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Microsoft Outlook
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Microsoft Office Suite
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Confidential Information Management
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Stakeholder Management
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Organizational Skills
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Time Management
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Professional Judgment
Education
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Minimum of two years of college coursework required.
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Bachelor’s degree preferred.
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