Associate Project Manager – Marketing
Job Type: W2 Contract
Duration: 6 Months, Possible Extension
Location: Seattle, WA 98101
Work Setting: Remote (PST Hours)
Hours: 30-40 hours per week
Pay Rate: $35.00 – $42.00/hr.
Position Overview
As a Project Manager within the Marketing PMO, you will focus on the execution of marketing programs and campaigns by supporting Program Managers and Senior Project Managers on high-volume initiatives from strategy through delivery. This role will also independently manage multiple mid-level projects, ensuring delivery on time and within scope.
Responsibilities include monitoring forecasted work, supporting media execution activities, managing projects from initiation through delivery, communicating project status, and developing post-project recaps.
Key Responsibilities
Project Planning
- Support planning efforts by helping outline forecasted marketing work.
- Assist Program Managers and Senior Project Managers with campaign planning as needed.
Project Lifecycle Management
- Support complex, high-volume programs and campaigns by managing executional projects across various marketing channels.
- Ensure project requirements and scope are aligned with priorities and workflows.
- Develop project schedules outlining milestones, timelines, deadlines, and resource requirements.
- Monitor timelines and adjust schedules as needed.
- Facilitate project approvals with internal stakeholders.
- Identify and proactively resolve schedule risks.
- Communicate project status, approvals, risks, and delivery updates to stakeholders.
- Schedule and facilitate project meetings, including kickoffs, creative reviews, stand-ups, risk mitigation sessions, and retrospectives.
- Coordinate with production suppliers to ensure project deliverables are completed when applicable.
- Ensure project closeout and archiving procedures are completed.
Project Execution & Ownership
- Manage a diverse portfolio of projects, including single-channel initiatives and multi-channel marketing campaigns.
- Take ownership of projects with minimal oversight while ensuring alignment to business goals.
- Adapt to changing priorities and ambiguous situations while maintaining project momentum.
Project Management System Coordination
- Manage project activities and documentation within PMO systems from project creation through closeout.
- Ensure project requirements, schedules, approvals, and documentation are maintained within systems.
- Manage data entry and system updates to support project execution.
- Utilize reporting tools to analyze and communicate project trends and insights.
- Recommend process improvements and system enhancements.
- Support PMO process standardization through workflow documentation and knowledge sharing.
Required Qualifications
Systems & Tools
- Hands-on experience with Workfront, including:
- Creating and updating tasks
- Managing timelines and dependencies
- Navigating project templates
- Ability to discuss specific Workfront workflows and usage.
Project Management Experience
- Experience managing projects within marketing, advertising, design, or related environments.
- Experience working with cross-functional stakeholders including Creative, Brand, CRM, and Merchandising-related teams.
- Retail marketing experience preferred.
Marketing Channel Knowledge
- Understanding of multiple marketing channels.
- Experience working within a queue-based or cross-program assignment model.
Professional Skills
- Comfortable working in ambiguous environments.
- Strong stakeholder communication skills.
- Ability to clearly communicate project status, risks, and solutions.
- Ability to maintain deadlines and prioritize effectively under pressure.
Cross-Program Agility
- Ability to support multiple programs and workstreams.
- Willingness to work across different program areas as assigned.
- Ability to contribute to standardized processes and shared playbooks.
AI & Tool Fluency
- Interest in leveraging AI-assisted tools to improve project execution.
- Ability to identify opportunities for automation and process improvement.
- Comfortable adapting to evolving tools and technologies.
Preferred Qualifications
- Project management experience within Marketing Operations.
- Retail marketing experience including seasonal campaigns and fiscal calendar planning.
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