Job Title:
Operations Coordinator
Location:
Cupertino, California
Job Type:
Full-time, 1-year, On-Going Contract, W2
Schedule:
Monday – Friday, Onsite
Pay Range:
$47.00 per hour
Visa sponsorship is not available now or in the near future.
Job Description:
Key Responsibilities
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Ensure seamless day-to-day operations across multiple office locations by coordinating with Facilities, Security, IT, Workplace Services, business teams, and external vendors.
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Manage equipment requests, order submissions, shipment tracking, loaner device distribution, and asset accountability processes.
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Maintain office inventory, including supplies, snacks, beverages, and workplace essentials.
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Coordinate conference room readiness, room maintenance, and AV support requests.
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Submit and manage facilities service tickets and monitor office spaces to ensure operational standards are maintained.
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Conduct routine office walkthroughs and collaborate with building management on workplace improvements.
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Maintain seating charts and support office move activities, relocations, and workspace planning initiatives.
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Assist with event logistics, catering coordination, visitor management, and additional operational projects as needed.
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Partner with cross-functional stakeholders to resolve issues quickly and ensure a positive workplace experience.
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Support multiple concurrent projects while adapting to changing business priorities.
Requirements
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7-10 years of experience as an Operations Coordinator or in a similar administrative, workplace, facilities, or operations-focused role.
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Experience managing vendor relationships and working with cross-functional stakeholders.
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Experience overseeing equipment tracking, inventory control, order management, shipment coordination, or asset accountability processes.
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Experience supporting facilities operations, workplace services, office relocations, or space planning initiatives.
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Proven ability to independently manage multiple priorities in a fast-paced environment.
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Experience coordinating operational projects with minimal supervision.
Preferred Qualifications
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Experience using asset management platforms such as Oomnitza or similar inventory tracking systems.
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Experience supporting large corporate office environments.
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Background supporting workplace experience, employee services, or corporate operations teams.
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Experience assisting with event coordination, catering logistics, or executive support initiatives.
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Familiarity with office move planning and occupancy management programs.
Skills
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Excellent written and verbal communication skills.
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Strong organizational and time management abilities.
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Exceptional attention to detail and accuracy.
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Sound judgment, professionalism, and discretion when handling sensitive matters.
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Strong problem-solving and critical-thinking capabilities.
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Ability to prioritize competing demands and adapt to changing business needs.
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Ability to work autonomously while maintaining a high degree of accountability.
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Proficiency with productivity tools including Calendar, Pages, Numbers, and Keynote.
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Experience utilizing collaboration tools such as Slack.
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Ability to develop and maintain tracking systems for operational activities and inventory.
Education
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High school diploma or equivalent required.
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Associate’s degree or Bachelor’s degree in Business Administration, Operations Management, Hospitality, Communications, or a related field preferred.
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