Location: Hybrid in Dearborn, MI
Position Description:
We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive operational support to Digital Product senior leaders. This pivotal role goes beyond traditional administrative support, requiring a strategic mindset and the ability to actively orchestrate key initiatives and manage complex workflows. If you thrive in a fast-paced environment, possess an innate ability to anticipate needs, and excel at bringing disparate elements together for a common goal and driving operational excellence, this is the perfect opportunity for you.
Skills Required:
Business Process Support, Administrative Assistant, Microsoft Office
Skills Preferred:
Project Support, Process Improvement
Experience Required:
• 10 years of progressive experience as an Executive Assistant supporting senior-level executives, with a demonstrated focus on operational coordination and project facilitation. • Proven ability to strategically manage and prioritize complex tasks, cross-functional projects, and critical deadlines with exceptional attention to operational detail. • Superior organizational, strategic time management, and proactive problem-solving skills, demonstrated ability to anticipate complex needs and implement solutions independently. • Exceptional written and verbal communication and interpersonal skills, capable of influencing and interacting professionally and effectively with all levels of the organization and external stakeholders. • Advanced proficiency with Microsoft Office Suite and collaboration tools (i.e., Outlook, Word, Excel, PowerPoint, Teams, and Miro). • A highly resourceful, autonomous, and adaptable mindset, consistently seeking opportunities to optimize operational processes and drive efficiency. • Discretion and integrity when handling highly confidential information. • Ability to thrive and lead in a fast-paced, dynamic, and evolving environment, expertly navigating ambiguity with resilience and a solution-oriented approach.
Education Required:
Bachelor’s Degree
Additional Information :
Executive Leadership Support & Operational Management: • Strategically manage and optimize calendars, scheduling and coordinating complex meetings and events across multiple time zones, proactively identifying and resolving conflicts for leaders in Digital Product • Serve as a primary communication orchestrator, efficiently filtering, prioritizing, & managing emails to ensure timely follow-up • Prepare & refine high-quality reports & presentations synthesizing complex information, working with confidential and sensitive data to support strategic decision-making • Orchestrate comprehensive domestic & international travel, planning detailed itineraries, accommodations, and ground transportation • Manage & process expense reports, invoices, and other financial documentation, ensuring operational efficiency and compliance Project & Process Facilitation: • Drive meeting effectiveness by preparing agendas, capturing detailed minutes, tracking action items to foster accountability and ensure timely follow-through • Act as a central hub for inter-departmental projects, proactively streamlining communication channels & information flow to enhance collaboration and project momentum • Design, implement, and maintain robust processes for tracking key deliverables, ensuring transparency & progress • Lead the planning and end-to-end execution of team events, workshops, and activities. • Proactively identify bottlenecks and challenges within workflows, developing and implementing effective, timely solutions to optimize processes Communication & Collaboration: • Cultivate & maintain strong, collaborative relationships with internal teams and key external partners to facilitate seamless operations and communication • Strategically anticipate & proactively prepare leaders for critical activities, ensuring they are fully equipped and briefed • Draft & manage clear, concise internal communications on behalf of leadership, ensuring alignment with strategic messaging