Administrative Assistant
Chicago, IL (Onsite)
$26.00 – $28.00/hr
Contract through December 2026 with potential for extension or full-time conversion based on performance (not guaranteed)
Our client is seeking a highly organized and proactive Administrative Assistant to provide administrative and office management support to a dynamic team. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing competing priorities, and is comfortable working independently while collaborating closely with others.
Responsibilities
• Serve as the first point of contact for the department, providing professional and timely assistance
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare, organize, and maintain documents, reports, and correspondence
• Support management and staff with day-to-day administrative functions
• Coordinate meetings, events, and special projects
• Handle routine and non-routine inquiries with professionalism and discretion
• Maintain confidential information and sensitive documentation
• Provide office management support while ensuring deadlines and priorities are met
Qualifications
• Ability to take initiative and work independently while maintaining strong team collaboration
• Excellent organizational, communication, and multitasking skills
• Proven ability to manage competing priorities in a fast-paced environment
• Experience coordinating events and meetings
• Comfortable working with ambiguity and adapting to changing priorities
• Strong professionalism, diplomacy, tact, and attention to detail
• Consistent ability to work onsite
Preferred Skills
• Experience using AI tools to improve workflows and daily processes
• Familiarity with coding or scripting languages such as R or Claude Code
• Experience with Asana, Slack, and Google Workspace
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Willingness to learn new technologies and business processes quickly
Why Consider This Opportunity?
Opportunity to work with a prestigious university
Collaborative and innovative work environment
Exposure to executive-level administrative support and special projects
Potential for contract extension or full-time conversion based on performance
If you’re a detail-oriented administrative professional who enjoys organization, problem-solving, technology, and supporting teams in a high-impact environment, we’d love to hear from you. Apply today!
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