Administrative Assistant
Job Type: W2 Contract
Contract Duration: 12 Months
Location: Ankeny, Iowa 50023
Work Setting: Fully Onsite
Pay Rate: $20.00 – $21.40/hr.
Visa sponsorship is not available now or in the near future for this position.
Overview
We are seeking a detail-oriented Administrative Assistant to support department leaders in a fast-paced environment. The ideal candidate will have strong communication skills, excellent organizational abilities, and the capacity to learn new processes quickly. Recent graduates with relevant administrative, coordination, or office support experience are encouraged to apply.
Key Responsibilities
- Manage calendars for department leaders, including scheduling meetings, coordinating availability, and handling meeting logistics.
- Identify scheduling conflicts and proactively resolve issues.
- Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
- Process expense reports, purchasing requests, invoices, and other budget-related administrative activities.
- Prepare meeting materials, presentations, and supporting documentation.
- Assist with organizing large team meetings, customer visits, plant tours, and offsite events.
- Coordinate event logistics, including facilities, catering, transportation, lodging, and communications.
- Serve as the primary administrative contact for event planning and execution.
Required Qualifications
- High school diploma or equivalent.
- Administrative, office management, coordination, or related experience.
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Proficiency with:
- Microsoft Outlook
- Microsoft Teams
- Microsoft PowerPoint
- Microsoft Excel (basic)
- Microsoft Word
- Ability to learn and navigate multiple business systems.
- Ability to manage confidential information with discretion.
- Strong attention to detail and follow-through.
Preferred Attributes
- Ability to anticipate needs and address issues before they become urgent.
- Strong problem-solving and organizational skills.
- Comfortable supporting multiple priorities in a fast-paced environment.
- Ability to build effective working relationships across teams and departments.
- High level of professionalism, judgment, and trustworthiness.
- Self-motivated and able to work independently with minimal supervision.
- Adaptability and willingness to adjust to changing business priorities.
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